About the role
WHY WORK AT HIGGSFIELD AI?
Higgsfield AI is the fastest-scaling generative AI company in history, hitting $700M in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.
In 365 days we shipped 305 releases — roughly five years of work at most companies. New models, features and workflows land every week, and each one has to be explained to millions of users in a way that makes them understand it, want to try it, and remember it.
WHO WE'RE LOOKING FOR
Everyone at Higgsfield is an A-player. We're looking for teammates who bring:
- High IQ, energy, and agency.
- Extreme autonomy and ownership.
- The ability to move fast, experiment constantly, and learn even faster.
- Resilience under pressure and readiness for an always-on environment.
- A balance of data-driven judgment and creative intuition.
- The drive to raise the standard for the entire team, not just yourself.
WHAT YOU WILL WORK ON
FOOD & DAILY COMFORT
- Own everything the team eats: daily lunches, breakfasts, snacks, coffee, drinks. Choose vendors, place orders, manage delivery timing, and make sure food arrives hot and on schedule — every day, without reminders.
- Handle dietary needs and preferences, collect feedback, and rotate the menu so people actually look forward to lunch.
- Keep the kitchen and snack stock full at all times. Nobody should ever find an empty coffee machine or an empty fridge.
- Track food spend, compare vendors, and negotiate better terms as the team grows.
OFFICE MANAGEMENT
- Keep the office running end to end: cleaning, supplies, water, repairs, furniture, plants, lighting, temperature — all of it.
- Be the main point of contact for landlords, cleaning services, delivery couriers, repair crews, and other vendors. Escalate fast, follow up until things are actually resolved.
- Set up and improve workspaces: desks, meeting rooms, quiet areas, lounge zones. Make the space something people choose to be in.
- Run the logistics of team events, all-hands, and guest visits — space, food, setup, teardown.
SYSTEMS & IMPROVEMENT
- Build simple systems that make all of this repeatable: inventory trackers, vendor lists, order schedules, onboarding checklists.
- Spot recurring annoyances and eliminate them permanently instead of solving them one by one.
- Keep documents, invoices, and receipts from vendors organized and handed off to finance on time.
YOUR MUST-HAVES
- 1+ years as an Office Manager, Administrative Assistant, or Coordinator (flexible for high-potential candidates).
- Strong organizational skills and real attention to detail — you notice the empty water cooler before anyone mentions it.
- Ability to juggle many small tasks at once and react quickly when something breaks.
- Initiative to improve and systematize processes rather than firefight forever.
- Excellent communication skills for working with vendors, couriers, contractors, and internal teams.
- Proficiency in Excel, Google Sheets, Notion, Google Calendar, and Slack.
- Fluent English.
NICE TO HAVES
- Experience in startups or high-growth environments.
- Hands-on experience with laptop setup, IT inventory, or basic hardware troubleshooting.
- An existing network of reliable vendors — catering, cleaning, repairs, equipment.
- Interest in growing into Project Management, Workplace Operations, or IT Operations.
The deal
- Competitive salary in USD, reviewed as you grow;
- On-site role in our Almaty office;
- Access to Higgsfield products and the AI tools we use internally;
- Breakfast, lunch and good coffee on us;
- Full-time position with high ownership.
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