About the role
In this position, the Executive Assistant will support BarkleyOKRP's C-Level Executives. This person will be the supportive force that empowers our partners and their executive in a timely and professional manner and should be well organized, have great time management skills, and be able to act without guidance. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms, and scheduling systems, and can maintain a realistic balance among multiple priorities. This person should also be able to identify and address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.
Responsibilities • Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks. • Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level Executives. • Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. • Coordinate and book travel arrangements—air, transportation, and accommodation—as well as a place on the calendar, and communicate those arrangements with a high level of detail and follow-through. • Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. • Plan, coordinate, organize, and help at various company/department meetings, events, and celebrations as needed. • Have the ability to create and edit presentations and materials. • Be easily accessible for after-hours travel, scheduling, and other needs. • Pick up deliveries and run errands as needed for both business and personal purposes. • Prepare, complete, and reconcile expense and mileage reports in a timely manner. • Complete timesheets, both billable and non-billable. • Manage emails in the Executive's inbox and respond on behalf of the Executive (multiple emails). • Act as the point of contact among executives, partners, and other external partners. • Manage information flow in a timely and accurate manner. • Must have strong writing and review skills, and demonstrate ability in using Google Applications. • Format information for internal and external communication. • Prepare agendas and take minutes during meetings. • Organize and maintain a digital filing system. • Appropriately relay important information promptly and clearly, maintaining confidentiality as needed. • Manage sensitive matters with a high level of confidentiality and discretion. • Maintain excellent communication and time management skills, with a proven ability to meet deadlines. • Ability to function well in a high-pressure, fast-paced environment. • Perform additional duties as assigned by executives. • Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. • Provide hospitality to all guests and help to create a welcoming environment. • Assist with special projects/duties as assigned for the overall benefit of the organization.
Qualifications • Proven work experience as an Executive Assistant supporting C-Level Executives or similar roles (3+ years of experience). • Tech-savvy, with proficiency in Google Applications and other office productivity tools, and ease of adoption with new software and systems. • Experience exercising discretion and confidentiality with sensitive company information. • Excellent organizational and time management skills, creative and willing to take on work independently and coordinate multiple projects at once. • Excellent verbal and written communication skills. • Strong ability to execute work with a diversity, equity, and inclusion lens. • High degree of professionalism in dealing with diverse groups of people, including senior executives, partners, and external leaders. • Make appropriate, informed decisions regarding priorities and available time. • Ability to complete a high volume of tasks and projects with little or no supervision. • Able to maintain a high level of integrity and discretion in handling confidential information. • Highly adaptable, with the ability to switch gears at a moment's notice. • Flexible team player prepared to do what it takes to get the job done, versatile, and enjoys a challenge. • Able to work under pressure. • Flexible hours as dictated by the needs of the business for projects and meetings. • Networking and negotiating skills. • Multi-tasking. • Pay attention to detail. • Willingness to learn.
The annual gross base salary range is $60,000- $90,000 USD. This range represents the anticipated target salary range for this position. Actual salaries will vary and are based on factors such as a candidate’s qualifications, skills, and geographic location. Salary is one component of BarkleyOKRP's total compensation package, which includes multiple health insurance options, flexible PTO, life insurance, and 401K.
BarkleyOKRP’s Commitment to Diversity, Equity, Inclusion + Belonging • At BarkleyOKRP, DEI+B drives work that matters. We believe people and creativity are made of the same substance, and when every perspective is valued, the impact is stronger. We build belonging as a business strategy, power inclusive creativity that delivers measurable results, and hold ourselves accountable as a B Corp committed to progress over performative intent. When people are valued, the work carries greater impact.
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