About the role
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We are:
Wizeline, a global AI-native technology solutions provider, develops cutting-edge, AI-powered digital products and platforms. We partner with clients to leverage data and AI, accelerating market entry and driving business transformation. As a global community of innovators, we foster a culture of growth, collaboration, and impact.
With the right people and the right ideas, there’s no limit to what we can achieve.
Are you a fit?
Sounds awesome, right? Now, let’s make sure you’re a good fit for the role.
Key Responsibilities
Event Operations & Webinar Support • Create and maintain events in Salesforce, Cvent, Goldcast, and other event platforms. • Coordinate event calendars, speaker scheduling, and webinar logistics. • Support webinar execution, including attendee assistance, chat monitoring, and troubleshooting. • Manage event-related requests and ensure timely completion of operational tasks.
Event Logistics & Fulfillment • Coordinate event materials, promotional items, shipping, and supply orders. • Prepare attendee lists, name badges, and meeting materials. • Research venues and vendors, obtaining availability and pricing information. • Support onsite event setup, registration, and event breakdown as needed.
Financial & Administrative Support • Process vendor invoices, expense reports, and reimbursements. • Track event expenses and support budget reconciliation activities. • Maintain accurate event records, documentation, and administrative follow-up.
Data Management & Project Coordination • Manage attendee data, registration records, and CRM updates. • Maintain project workflows and update task status in project management tools. • Track milestones, support reporting activities, and ensure data accuracy across systems. • Assist with meeting coordination, agenda preparation, and documentation of action items.
Must-Have Skills • 1 to 2 years of experience in administrative, operations, events, hospitality or marketing support roles. • Professional English proficiency (B2 or above). • Strong attention to detail and accuracy with data entry, invoices and records. • Proficiency with Microsoft Office tools including Outlook, Excel, PowerPoint, SharePoint and Teams. • Ability to follow documented processes and manage multiple tasks in a fast-paced environment. • Clear written and verbal communication skills. • Customer service mindset and willingness to learn new systems quickly. • Exposure to Salesforce, Cvent, Concur, Workfront or webinar platforms (Goldcast, Zoom) is preferred.
Nice-to-Have Skills • AI Tooling Proficiency: Leverage one or more AI tools to optimize and augment day-to-day work, including drafting, analysis, research, or process automation. Provide recommendations on effective AI use and identify opportunities to streamline workflows.
What we offer: • A High-Impact Environment • Commitment to Professional Development • Flexible and Collaborative Culture • Global Opportunities • Vibrant Community • Total Rewards
Specific benefits are determined by the employment type and location.
Find out more about our culture here.
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