About the role
Position: Document Control Administrator Pay Rate: $35–$45 per hour Location: Santa Clara, CA
We are seeking a proactive, detail-oriented Document Control Administrator to join our team in Santa Clara, CA. This role is essential to maintaining efficient day-to-day operations, supporting cross-functional teams, and delivering a high standard of internal and external customer service.
The ideal candidate is highly organized, technologically savvy, and an excellent communicator who thrives in a fast-paced, professional environment.
Key Responsibilities
- Provide comprehensive administrative support across multiple departments and office functions - Utilize the Microsoft Office Suite—particularly Excel—to streamline workflows and support data-driven initiatives - Maintain accurate, well-organized records and filing systems in compliance with company standards - Coordinate calendars, schedule meetings, and manage travel arrangements as needed - Handle inbound and outbound communications with professionalism and efficiency - Prepare reports, presentations, spreadsheets, and other business documents - Ensure document control processes are followed and continuously improved
Qualifications & Skills
- Strong proficiency in Microsoft Office, with advanced or solid working knowledge of Excel - Excellent written and verbal communication skills - Strong interpersonal skills with the ability to build positive relationships with vendors, customers, and internal partners - Comfortable working with modern office software, digital tools, and workplace technologies - Highly organized with strong attention to detail and time management skills - Mandarin speaking and writing skills preferred
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