About the role
The IT Project Manager serves as the operational backbone of PENTA’s eight-person, Las Vegas based, IT department, supporting a $2 billion general contracting organization. This role owns project scheduling, coordination, and status reporting across help desk, data/analytics, systems, and security initiatives, along with departmental documentation and vendor and procurement coordination, freeing technical staff to focus on service delivery and infrastructure. This position works cross-functionally with the Help Desk Manager, Systems Manager, Security Engineer, and Help Desk Support Engineers.
Major Functions of Position
Project Management & Reporting
- Manage IT project schedules, timelines, and status tracking across help desk, systems, and security initiatives using project management tools (e.g., Asana, Monday.com, MS Project, or similar) - Prepare executive-level reporting and presentations summarizing project status, budget health, and departmental initiatives - Track departmental KPIs and help desk and ticketing metrics to support leadership decision-making
Budget, Procurement & Vendor Coordination
- Track project-level costs against approved budgets and flag variances to the Executive IT Director; support, but do not own, departmental budget planning - Assist with expense report processing and reconciliation for IT projects and initiatives as needed - Coordinate procurement activities, including obtaining quotes, tracking purchase orders, and maintaining vendor and license inventories - Serve as a liaison between IT leadership and other business units, including Finance, Procurement, and Operations, on administrative and budgetary matters
Documentation & Compliance
- Create, organize, and maintain departmental documentation, including SOPs, project charters, meeting notes, and knowledge base articles - Support IT policy and compliance documentation efforts, including asset inventories, license compliance, and audit preparation
Technical Support
- Assist with light technical tasks as needed, such as basic troubleshooting coordination, asset tagging, and onboarding and offboarding documentation, in support of the Help Desk and Systems teams
Qualifications
Required
- 3–5+ years of experience in project management or coordination, ideally within an IT or technical department - Demonstrated experience managing project schedules, timelines, and cross-team coordination - Proficiency with project management platforms (e.g., Asana, Monday.com, MS Project, Smartsheet) and Microsoft Office/365, especially Excel
Preferred
- Bachelor’s degree in Business Administration, Information Technology, Construction Management, or a related field - PMP, CAPM, or similar project management certification (strongly preferred) - Experience supporting an IT department, including an understanding of IT vendor ecosystems, licensing models, and hardware lifecycles - Experience in the construction, AEC, or general contracting industry
Skills and Abilities
- Strong written communication skills with experience producing polished documentation and reports - Excellent organizational skills with the ability to manage multiple concurrent projects and deadlines - Comfortable working in a fast-paced, deadline-driven construction or professional services environment - High-level technical aptitude, including troubleshooting fundamentals, ticketing systems, and asset management tools, sufficient to assist technical staff when needed - Ability to travel periodically to other regional locations in Arizona and Southern California
Physical requirements
- Regularly required, in an 8-hour day, to sit for 5-8 hours; stand/walk/move around for 1-4 hours. - Lifting 15 pounds occasionally with occasional sitting and frequent standing/walking. - Able to access and navigate offices and jobsites.
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