About the role
Responsibilities
- Oversee the day-to-day operations of the office and staff needs. Collaborate with team and help as needed on a variety of office administrative duties. - Assess office needs and meet with vendors as needed. Reach out to building management as needed and coordinates maintenance when required. - Interface with onsite staff, and remote workers. Professionally represents the company and the management to building management, and onsite visitors. - Coordinate office events. Ensure all clerical work is accounted for and deadlines are met. - Coordinate and execute daily tea breaks, holiday events, executive lunches, office morale events, etc. - Collaborate with staff and contribute by prepping conference spaces, gathering supplies, posting relevant information and other related questions. - Manage office access control. Maintaining the security system, granting and rescinding access as needed. Assist employees with obtaining ID cards - Manage employee and leadership requests including but not limited to creating menus for team meals and events, procuring special supplies, and keeping snacks and beverages stocked in the office - Send and receive all incoming and outgoing mail, packages and correspondence. - Maintain general cleanliness of office space and ensure the office is presentable to recruits, management and the employee staff - Assist with office visitors, out of town staff and visiting vendors - Ensure the office is adequately stocked with day to day office supplies
Qualifications
- High school diploma or equivalent. - Prior experience in supporting staff in an office environment - Prior experience working with and communicating with various levels of an organization. - Possess strong written and verbal communication skills with prior experience assisting office personnel. - At least 3 years of administrative support experience - PC skills, including knowledge of MS-Outlook, Word and Excel, or equivalents.
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