About the role
Overview
We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.
This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.
Key Responsibilities
Inbox & Communication Management (CORE) • Manage and triage incoming emails • Respond, redirect, or decline requests on behalf of the executive • Act as a gatekeeper — ensuring only high-priority items reach the executive • Route requests to relevant team members
Calendar & Time Protection • Manage and optimize executive calendar • Decline or reschedule unnecessary meetings • Ensure time is allocated effectively
Business Operations Support • Assist in keeping internal workflows on track • Support coordination across team members • Ensure follow-ups and tasks are completed
Collaboration with EA Team • Work under and alongside the current EA • Learn systems and processes quickly (within ~2 weeks) • Transition into independent support after onboarding
Requirements • Strong experience in Executive Assistant or similar role • Excellent judgment and decision-making ability • Ability to confidently say “no” on behalf of executive • Highly organized and detail-oriented • Comfortable working in structured, fast-paced environments • Experience with Google Workspace • AI awareness or willingness to learn
Nice to Have • Experience supporting high-level executives • Experience in fast-growing or high-demand environments
Location: Remote Type: Full-Time Working Hours: 10:00 AM – 7:00 PM Pacific Time Training Period: Must be open to working overnight hours temporarily (approx. 2 weeks)
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
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