About the role
- Manage, organize, and maintain project documents and records in accordance with company procedures and document control standards. - Ensure proper document numbering, classification, filing, and version control. - Maintain and update electronic documents using Electronic Document Management Systems (EDMS), such as SharePoint and Documentum. - Monitor document submissions, revisions, approvals, and distribution to relevant stakeholders. - Ensure accuracy, completeness, and compliance with document control procedures. - Manage PDF documents, including formatting, combining, organizing, and maintaining electronic records. - Coordinate with project teams to ensure timely submission and retrieval of documents. - Maintain structured electronic filing systems to ensure easy access and efficient document retrieval. - Prepare and maintain document registers, tracking logs, and status reports. - Support document audits and ensure proper archiving of project documentation.
Requirements
- Education: Associate Degree in Technical Engineering Technology.
- Experience: Minimum 5 years of relevant experience in document control or document management.
- Proficiency in Electronic Document Management Systems (EDMS), including SharePoint, Documentum, or equivalent platforms.
- Strong Microsoft Office skills, particularly Outlook, Excel, and Word.
- Proficient typing skills and excellent communication abilities.
- Strong analytical skills and attention to detail and quality control.
- Good knowledge of PDF management and electronic document handling.
- Excellent time management skills and ability to meet deadlines.
- Strong organizational skills, including folder structures, document numbering conventions, and electronic records management.
- Ability to work effectively within a team and coordinate with multiple stakeholders.
- Preferred Certifications (Not Mandatory):
- Certified Document Controller (CDC) or equivalent.
- Records Management, Information Management, or equivalent certification.
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