About the role
We are seeking a Document Controller with 1–2 years of experience to support and coordinate project documentation activities across the full project lifecycle — from sales support through project closeout. This role is ideal for an early-career professional who is highly organized, detail-oriented, and eager to grow within project management and documentation.
The role serves as a key interface between the Project Manager, technical teams, customers, and suppliers, ensuring documentation quality, compliance, and timely delivery.
Key Responsibilities
Sales & Pre-Project Phase
- Review project inputs to understand documentation scope and requirements. - Support estimation of documentation workload and resource needs. - Identify documentation-related contractual requirements, including special formats, penalties, and compliance obligations.
Project Initiation & Setup
- Review and confirm documentation requirements. - Support validation of documentation effort estimates and identify risks. - Apply documentation standards, guidelines, and workflows. - Support setup of documentation tracking and management tools. - Create and maintain the Master Document Register (MDR) with the Project Manager. - Coordinate with the customer’s Document Manager to align documentation expectations. - Support implementation of documentation procedures for suppliers and subcontractors.
Monitoring & Control
- Track documentation progress using internal systems and tools (e.g., GCP Ops or equivalent). - Support document review, approval, and publication workflows. - Follow up on document submissions and stakeholder feedback. - Help prioritize documentation deliverables aligned with project milestones. - Maintain accurate documentation records and traceability. - Support preparation of transmission records and contractual documentation logs. - Assist with reporting, dashboards, and basic KPIs. - Monitor supplier documentation submissions and compliance. - Support documentation activities during construction and installation phases.
Change Management
- Support updates to documentation plans and MDR following approved changes.
Project Closeout
- Support compilation and delivery of final documentation in line with customer requirements. - Assist with organizing final documentation packages (digital and/or hard copy). - Support coordination of customer review and approval. - Contribute to documentation-related lessons learned.
Requirements
- Bachelor’s degree.
- 1–2 years of professional experience in project documentation, document control, project coordination. - Professional working proficiency in English. - Experience using document management systems and standard office tools (e.g., MS Office). - Strong organizational skills with high attention to detail. - Ability to manage multiple tasks, follow up with stakeholders, and meet deadlines. - Fluency in French (spoken and written) is a plus
Nice to Have
- Experience in EPC, engineering, construction, or industrial project environments. - Familiarity with customer documentation portals and document approval workflows. - Experience coordinating documentation with suppliers or subcontractors. - Exposure to basic reporting, KPIs, or dashboards.
Benefits
- Annual bonus - Health insurance and wellness programs - Professional development and training opportunities
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