About the role
Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative Coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks, maintaining company documents and records, and providing general administrative support, with light reception duties.
The ideal candidate must have excellent communication and organizational skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations.
Job Responsibilities
Office Administration:
- Handle daily office administrative tasks and general clerical duties.
- Maintain, organize, and update company files, documents, and records.
- Prepare letters, reports, memos, and other business correspondence.
- Manage incoming and outgoing emails, correspondence, and office communications.
- Monitor office supplies and coordinate purchasing when necessary.
- Assist in arranging meetings, appointments, and company activities.
- Coordinate with internal departments, external suppliers, and service providers.
- Receive, organize, and distribute incoming and outgoing documents and deliveries.
- Ensure the smooth and efficient day-to-day operation of the office.
- Provide administrative assistance to management and other departments as required.
Reception Duties:
- Welcome and assist visitors, clients, and business partners professionally.
- Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments.
- Maintain the reception area in a clean, organized, and presentable condition.
- Assist with scheduling appointments and coordinating visitor arrangements.
- Provide basic front desk support whenever required.
Requirements
Job Requirements
- Bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred.
- Previous experience in an administrative or office support role.
- Excellent written and verbal communication skills in English.
- Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
- Strong organizational, multitasking, and time-management skills.
- Excellent attention to detail and accuracy in handling documents.
- Professional appearance with good interpersonal and communication skills.
- Ability to work independently and handle multiple administrative tasks efficiently.
- Must be reliable, proactive, and capable of maintaining confidentiality.
Benefits
As per the market standards
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