About the role
Assala Gabon is a dynamic Oil and Gas Exploration and Production company committed to the sustainable development of its assets. We value a collaborative approach, promote diversity, and prioritize safety and integrity in all our operations.
As an HR Operations and Immigration Assistant, you will play a vital role in ensuring the efficient delivery of HR services and employee support across the organisation. Working closely with employees, managers, and external stakeholders, you will provide high-quality administrative support across a broad range of HR operations, maintain accurate employee records, and assist with immigration, benefits, and employee welfare processes. The role requires excellent organisational skills, attention to detail, and a commitment to delivering a positive employee experience.
- Respond to employee queries and requests, providing accurate, timely, and professional support. - Maintain the accuracy, integrity, and confidentiality of employee data across HR information systems and personnel records. - Provide administrative support across various HR processes, including employee benefits, company policies, school assistance, employee loans, and HR documentation. - Support onboarding activities by preparing new starter documentation, sharing onboarding packs, and explaining company policies and procedures. - Coordinate the transportation and shipment of employees’ personal effects where required. - Assist with immigration and work authorisation processes, ensuring compliance with applicable regulations and company requirements. - Process loan insurance requests and maintain associated records. - Support employees with external loan applications and related administrative requirements. - Ensure personnel medical records are accurately maintained and kept up to date in accordance with company procedures and data protection requirements. - Coordinate the distribution and transportation of internal mail and documentation across company locations. - Assist in the planning and coordination of employee engagement initiatives and corporate events - Support HR projects, initiatives, and continuous improvement activities as required. - Undertake additional HR and administrative duties as assigned to support the effective operation of the HR function.
Requirements
- Diploma in Administrative/HR Management with minimum 2 Years’ experience in a similar role - Good communication skills to be used in the interactions with both managers and employees. - Promote Assala Gabon values, behaviours and leadership qualities through open and honest discussion. - Operate responsibly and safely. - Good interpersonal skills - Good organizational and time-management skills - Ability to accompany change in the company. - Pragmatism to be able to act and intervene concretely. - Be a competent PC / desktop / network user. MS Office Products. - Bi-lingual – French and English. Written and spoken. - Well-developed interpersonal and communicating skills are essential. - Knowledge of labor legislation
- Diploma or equivalent qualification in Human Resources, Business Administration, or a related field. - Minimum of 2 years' experience in an HR, personnel administration, or similar support role. - Strong verbal and written communication skills, with the ability to interact professionally with employees, managers, and external stakeholders. - Excellent interpersonal skills and the ability to establish effective working relationships at all levels. - Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines. - Demonstrated ability to support and adapt to organisational change in a positive and constructive manner. - Practical and solution-oriented approach with the ability to address issues effectively and efficiently. - Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, with strong general IT skills. - Fluent in both French and English, with excellent written and spoken communication abilities. - Sound knowledge of labour legislation and HR administrative processes. - Committed to operating responsibly, ethically, and safely in line with company policies and values. - Ability to maintain confidentiality and handle sensitive employee information with discretion. - Demonstrates the organisation's values, behaviours, and leadership principles through professionalism, integrity, and open communication.
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