About the role
Why This Role Exists
We don’t need a typical administrative assistant.
We need someone who ensures the Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks.
This role sits at the center of leadership support, operational efficiency, and stakeholder communication—directly impacting decision-making, team alignment, and business execution.
What You’ll Be Responsible For (Outcomes)
You manage and optimize the CEO’s calendar → Priorities, meetings, and deadlines are coordinated efficiently and without conflicts
You act as a trusted point of contact → Internal teams and external stakeholders experience clear, professional, and timely communication
You ensure follow-through on deliverables → Tasks are tracked, deadlines are met, and nothing is overlooked
You prepare, review, and manage critical documents → Agreements, reports, and internal communications are accurate, organized, and ready when needed
You streamline operations and research proactively → Information is gathered, organized, and presented to support decision-making
You coordinate meetings and communications → Appointments, confirmations, and updates are handled without delays
You handle sensitive information responsibly → Confidentiality and professionalism are maintained at all times
You support additional initiatives as needed
→ Social media management, team coordination, or ad hoc projects are executed efficiently
What You’ve Done Before
- 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable) - Proven experience supporting C-level executives (CEO, Founder, or similar) - Strong experience in calendar management, client communication, and document preparation - Excellent written and verbal communication skills - Highly organized with strong attention to detail and follow-through - Ability to multitask, prioritize, and adapt in fast-paced environments - Proficiency in Google Workspace and ability to quickly learn new tools
Who You Are
Proactive — you anticipate needs and act before being asked
Detail-oriented — you catch what others miss
Solutions-driven — you find ways to make things happen
Highly organized — you keep multiple priorities and projects on track
Professional — you maintain confidentiality and clear communication
Adaptable — you thrive in fast-paced, dynamic environments
Who This Is NOT For
This is not a fit if your experience is primarily:
- Administrative support without direct C-level exposure - Project coordination without ownership or independent problem-solving - Roles where calendar management, stakeholder communication, or document prep were minimal - Reactive assistants who wait to be told what to do
What Success Looks Like
- The Co-Founder’s day runs efficiently with priorities clearly managed - Internal and external stakeholders experience smooth, professional communication - Deadlines and deliverables are consistently met without reminders - Documents, reports, and information are accurate, organized, and ready when needed - Operations flow smoothly, and ad hoc tasks are executed proactively
Requirements
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps. - Backup internet connection with at least 10 Mbps. - Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor. - A minimum of 8 GB RAM.
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor. - Must be functional during power interruptions.
- Peripherals and Workspace:
- A functioning webcam. - A noise-canceling USB headset. - A quiet, dedicated home office space. - A smartphone for communication and verification purposes.
Benefits
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. - Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. - Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. - Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. - Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. - Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
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