About the role
Position: Talent and Campaign Coordinator
Salary: Php 65,000 to Php 75,000
Working Hours: AU Hours
ABOUT THE COMPANY:
The company is a premier Australian talent management and creative agency representing leading broadcast personalities, podcast hosts, and digital creators. We sit at the intersection of entertainment, media, and influencer marketing, connecting top-tier talent with world-class brands to deliver high-impact commercial partnerships and campaigns.
ROLE OVERVIEW:
We are seeking an exceptionally organized, proactive, and detail-driven Talent and Campaign Coordinator to join our team. In this multi-faceted role, you will serve as the engine room for both talent operations and brand campaign execution. You will take full ownership of managing day-to-day talent schedules, coordinating logistics, and executing brand partnership campaigns end-to-end once deals are finalized.
This is a fast-paced position requiring superior communication skills, sound commercial judgment, and a deep, authentic understanding of the Australian creator and media landscape.
RESPONSIBILITIES:
Talent Coordination
- Logistics & Schedules: Manage day-to-day diaries, bookings, call times, travel, and logistics for an assigned roster of talent. - Production & Events: Coordinate shoot days, media commitments, brand appearances, events, and press schedules. - Stakeholder Relations: Serve as a key point of contact, liaising via email with publicists, producers, casting directors, event organizers, and network contacts. - Talent Collateral: Maintain up-to-date talent bios, media kits, rate cards, showreels, and audience analytics. - Talent Prep: Prepare comprehensive briefing notes and detailed run sheets to ensure talent are thoroughly prepared for every engagement.
Campaign Management
- Campaign Ownership: Own and execute brand partnership campaigns post-negotiation, serving as the central link between talent, brands, and agencies. - Approval Workflows: Manage the content approval pipeline between talent and client brands, including content reviews, revision rounds, and go-live schedules. - Contractual Oversight: Track all deliverables against contract terms, actively monitoring scope and flagging variations early. - Financial Administration: Raise invoices, monitor payment terms, and follow up on outstanding accounts to ensure seamless financial operations.
Agency & Business Administration
- System Management: Maintain and update the CRM and active campaign pipelines within monday.com. - Pitch & Proposal Support: Assist with inbound brand inquiries, research, and pitch deck development for incoming opportunities. - Asset Maintenance: Keep talent sales decks continuously updated utilizing Canva.
Requirements
- Experience: 2+ years of experience in talent management, campaign coordination, influencer marketing, creative agency operations, PR, or media production. - Industry Knowledge: Strong working knowledge and dynamic awareness of the Australian creator, broadcast, and podcasting ecosystems. - Written Communication: Outstanding written skills—able to comfortably draft polished brand emails, detailed campaign briefs, and clear talent recaps. - Technical Proficiency: Fluent across Google Workspace, campaign management tools (e.g., monday.com), Meta Business Suite, and Canva.
PREFERRED:
- Prior experience working directly within an Australian talent management agency, broadcast network, or top-tier media publisher. - Background in managing end-to-end influencer content workflows and contract compliance.
What You’ll Bring:
- Exceptional Organization: Unrivaled attention to detail, time management skills, and the ability to juggle multiple moving parts without dropping the ball. - Uncompromising Discretion: Utmost professionalism and integrity when handling highly confidential talent, financial, and commercial information. - Proactive Ownership: A self-starter mindset—you take initiative, anticipate roadblocks, and solve operational challenges before they escalate. - Collaborative Energy: High emotional intelligence, adaptable style, and the ability to build seamless working relationships across clients, talent, and internal management.
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