About the role
The Company: Medici Brands is the parent company of David, Epogee, HallPass and several emerging brands launching in the near future. Medici Brands is led by CEO Peter Rahal, Co-founder and former CEO of RXBAR, and is focused on building brands that break the tradeoffs between taste and nutrition that have classically existed.
Role Overview:
The Third-Party Manufacturing (3PM) Quality Associate supports the day-to-day quality management of David’s contract manufacturers (co-mans). This role helps ensure that co-manufacturers consistently meet David’s quality, food safety, product, and documentation requirements.
The 3PM Quality Associate will work closely with Quality, Manufacturing, R&D, and external manufacturing partners to support finished goods quality, specification compliance, lot release, traceability, documentation, and continuous improvement across David’s external manufacturing network.
Core Responsibilities:
Co-Manufacturer Management
- Support the qualification and onboarding of new contract manufacturers against David’s quality and food safety requirements. - Coordinate collection and review of required co-man documentation, certifications, and quality records. - Support maintenance of the co-man onboarding materials, and quality agreements. - Participate in co-man audits, site visits, production trials, and routine quality meetings. - Maintain the co-man audit schedule and track completion of required follow-up actions. - Track CAPAs and non-conformances, follow up with co-mans on open actions, and escalate overdue or significant issues. - Maintain co-manufacturer dashboards, scorecards, and performance metrics in partnership with Quality and Manufacturing.
Lot Release & COA Management
- Coordinate finished goods lot release activities for products manufactured by co-mans. - Review finished goods Certificates of Analysis (COAs) against approved specifications and flag discrepancies for review. - Track testing results and required documentation to ensure all release requirements are completed.
Systems & Documentation
- Support QMS implementation and ongoing use with co-manufacturing partners. - Maintain SOPs, specifications, quality agreements, and other controlled quality documentation. - Participate in weekly quality and co-man meetings and document actions and follow-ups. - Maintain co-manufacturer scorecards and dashboards used to track quality and operational performance. - Ensure quality documentation is accurate, current, organized, and audit-ready. - Help translate product development requirements into manufacturing specifications, quality requirements, and production documentation.
Requirements
Required:
- Background in Food Science, Regulatory Affairs, Quality, Food Safety, or related field
- Experience in food, beverage, or CPG quality, regulatory, supplier quality, or food safety - Working knowledge of food safety and regulatory frameworks (FDA, FSMA, GFSI, HACCP, Prop 65) - Strong organizational skills with a high bar for documentation and follow-through - Ability to work cross-functionally in a fast-paced, scaling environment
Preferred:
- Experience with supplier audits, CAPAs, and recall execution - Familiarity with TraceGains or similar supplier management systems - PCQI, HACCP, or GFSI experience Experience working directly with co-manufacturers, ingredient suppliers, and 3PLs - Willingness to travel domestically and internationally as needed
Benefits
- This is a full-time, in-office role based in New York City. We work onsite five days a week- when the culture fits, it is fun to be in the office together - Salary: $95,000-$110,000 per year, inclusive of bonus - Company equity options - 100% covered Health, Vision, Dental Insurance - 401(k) with 4% match - Additional perks, such as covered gym expenses - Substantial and required PTO
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