About the role
Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Amsterdam, Netherlands.
Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.
Responsibilities:
1. Administrative Support and Workflow Organization:
- Managing the company’s incoming and outgoing correspondence with accuracy and discretion; - Supporting seamless document flow between departments, ensuring timely execution of internal processes; - Driving administrative procedures to enhance operational efficiency; - Maintaining a well-organized, efficient, and inspiring office environment; - Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow; - Conducting regular physical inventory audits and maintaining records.
2. Communication and Collaboration:
- Overseeing internal and external communication to uphold the company’s professional image; - Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services; - Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy; - Actively supporting the HR department on a wide range of operational and people-related matters.
3. Executive Support and Guest Relations:
- Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives; - Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events; - Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism; - Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.
4. Financial and Operational Processes:
- Processing vendor invoices through SAP Concur in alignment with company policy and timelines; - Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.
5. Additional Responsibilities:
- Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries; - Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.
Requirements
- Bachelor’s degree (Business Administration, Management, or a related field preferred); - 3 plus years of experience in a similar administrative or operational role; - Fluency in English and Dutch, both written and verbal; - Advanced computer skills, including MS Office Suite and other relevant business tools; - Experience in organizing and maintaining electronic document management systems; - Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization; - Strong organizational and time-management skills, with the ability to handle multiple priorities; - High attention to detail and accuracy in a fast-paced environment; - Ability to independently identify and resolve issues; - A proactive, solution-oriented mindset and positive attitude; - Flexible and adaptable, capable of working under pressure; - A reliable team player with a genuine willingness to learn and grow.
Benefits
- Modern, fully equipped office — a comfortable and inspiring workspace in a central location; - Competitive salary — motivating and aligned with local market standards; - Career growth opportunities — develop across departments and functions within an international group; - Official employment — clear contracts, timely payments, and full compliance with local labor laws; - Legally compliant vacation and public holidays — we respect and follow each country’s labor code; - Private health insurance support — partial coverage of private medical insurance to support your well-being.
Text as published by Freedom24. We don't edit postings; apply and ask questions on the employer's site.