About the role
We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.
As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.
Schedule:
Monday - Friday, 8:00 AM to 5:00 PM CT
Pay Range:
$1,000–$1,500 per month
Responsibilities
- Manage the CEO’s email inbox, focusing on prioritization and timely responses. - Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments. - Develop and maintain SOPs for daily operations to streamline workflows. - Utilize Notion to create a personal operating system for collaboration and task tracking. - Support personal tasks such as grocery ordering, meal planning coordination, and family logistics. - Handle donor management tasks, including tracking updates and organizing voice memos. - Provide general administrative support and assist with team communications. - Maintain top 30 prospect list with proactive outreach reminders - Triage donor communications and manage in Notion and HubSpot - Research and prospecting for individual donors, foundations, and corporations
Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field. - 3+ years of experience as an Executive Assistant or in a similar role. - Proven experience in email management, calendar coordination, and task delegation. - Experience creating and managing SOPs and using tools like Notion for organization. - Exceptional organizational and time-management skills. - Strong written and verbal communication skills. - Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.
Technical Requirements:
- Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload). - A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).
Benefits
- Opportunity to work with a nonprofit organization driving impactful change. - Remote-first approach with a collaborative and supportive team. - Comprehensive onboarding process to ensure your success. - PTO and performance bonuses. - Professional growth opportunities in a mission-driven environment.
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