About the role
We are looking for a proactive, detail-oriented Bookkeeping & Administrative Assistant to support a professional business services team with day-to-day bookkeeping, financial reconciliations, and administrative tasks.
The ideal candidate has strong QuickBooks Online experience, excellent problem-solving skills, and the ability to independently manage multiple client accounts while maintaining accurate financial records and meeting deadlines.
This is a fully remote, part-time opportunity offering flexibility, collaboration, and professional growth.
Duties / Task to perform
- Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable, and bill processing.
- Maintain accurate, complete, and up-to-date financial records using QuickBooks Online.
- Investigate and independently resolve reconciliation discrepancies, missing transactions, duplicate entries, and routine bookkeeping issues.
- Perform month-end bookkeeping activities and ensure all assigned work is completed within established deadlines.
- Review financial records to identify errors, unusual balances, incomplete information, and opportunities for improvement.
- Organize and maintain supporting financial documentation, client-specific procedures, and recurring task records.
- Follow up internally on missing information and escalate complex matters when additional guidance or decisions are required.
- Track time accurately by client and task to ensure transparency and productivity.
- Provide administrative assistance, documentation updates, and process improvement support when bookkeeping responsibilities permit.
- Assist with defined marketing and operational support tasks as needed.
- Collaborate with team members to maintain efficient workflows and consistently deliver high-quality work.
Requirements
- Proven experience in bookkeeping, including hands-on proficiency with QuickBooks Online (QBO). - Strong knowledge of accrual accounting, general bookkeeping principles, accounts payable, and month-end processes. - Experience performing bank and credit card reconciliations, transaction coding, and financial record maintenance. - Ability to independently investigate discrepancies, identify errors, and resolve routine accounting issues. - Proficiency in Microsoft Excel, including basic formulas and spreadsheet functions. - Strong organizational skills and the ability to manage multiple client accounts and recurring monthly deadlines. - Excellent attention to detail, accuracy, and quality control. - Strong written English communication skills and professional communication abilities. - Ability to communicate effectively in English and Spanish. - Proactive, resourceful, and dependable, with the ability to work independently and take ownership of assigned responsibilities. - Strong time-management skills and the ability to prioritize tasks without constant supervision. - Comfortable learning new software, following established procedures, and maintaining accurate documentation. - Good judgment when determining which issues can be resolved independently and which require escalation. - Adaptable, collaborative, and receptive to feedback. - Experience with Dext or similar document-management software is a plus.
Schedule & Availability: Monday to Friday. Part-time (20 hours per week) flexible (PST).
Benefits
- Fully remote work environment. - Flexible part-time schedule of 20 hours per week. - Stable, long-term collaboration. - One week of initial training and onboarding support. - Opportunity to work with international teams. - Clear scope of responsibilities and structured workflows. - Exposure to modern accounting tools and professional bookkeeping processes. - Supportive, flexible, and collaborative work culture. - Opportunity to develop independent decision-making and problem-solving skills. - Professional development and opportunities for skill growth.
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