About the role
We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM – 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall).
Responsibilities
Administration
- Ordering, activating, and tracking SIM cards for employees - Receiving, sending, and tracking correspondence and courier deliveries - Preparing, coordinating, filing, and monitoring contract deadlines - Handling management requests, including personal errands
Reporting and Record-Keeping
- Maintaining and updating internal reports - Organizing and maintaining reporting documentation - Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return
HR Support
- Tracking employee leave and maintaining leave records - Tracking employee birthdays and organizing birthday greetings - Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions
Vendor Management
- Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers - Requesting quotations, placing orders, and monitoring deadlines and quality
Communications
- Managing and moderating work-related chats - Maintaining timely communication with employees and vendors via messaging apps
Requirements
- Location: Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred. - Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role. - Fluent Russian is a big plus. - English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai. - Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks. - Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person. - Ownership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time. - Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance. - Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases. - Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries. - Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management.
Benefits
- Fixed salary - Visa sponsorship - Medical insurance - Annual paid leave - Modern office - Dynamic, fast-growing, and collaborative team - Professional growth and career development opportunities
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