About the role
We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager, with previous experience in a real estate development company strongly preferred. The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
Key Responsibilities
- Provide comprehensive executive support to the CEO and CFO. - Manage complex calendars, appointments, and meeting schedules. - Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries. - Prepare meeting agendas, presentations, reports, and executive correspondence. - Record meeting minutes and follow up on action items to ensure timely completion. - Act as the primary point of contact between executives and internal/external stakeholders. - Manage confidential documents and sensitive business information with the highest level of discretion. - Coordinate board meetings, investor meetings, and executive presentations. - Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes. - Organize company events, executive meetings, and business functions. - Liaise with various departments to ensure projects and executive requests are completed on time. - Monitor office supplies, vendor relationships, and administrative budgets where applicable. - Assist with special projects and strategic initiatives as assigned by management.
Requirements
- Bachelor's degree in Business Administration or a related field is preferred. - Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager. - Previous experience within a real estate development, construction, or property development company is highly preferred. - Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director). - Excellent written and verbal communication skills in English. - Strong organizational and multitasking abilities. - High level of professionalism, confidentiality, and attention to detail. - Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). - Experience preparing reports, presentations, and executive documentation. - Ability to prioritize multiple tasks and work under pressure. - Strong problem-solving and interpersonal skills. - UAE experience will be considered a strong advantage.
Benefits
- Competitive salary package - Employment visa - Medical insurance - Opportunity to work directly with senior leadership - Professional and dynamic work environment - Career growth within a leading real estate development company
Text as published by MIRA CONSTRUCTION L.L.C. We don't edit postings; apply and ask questions on the employer's site.