About the role
Administrative & Reception Support (Executive level)
- Ensure smooth daily office operations by providing administrative and reception support in accordance with company policies and guidelines. - Assist in implementing and maintaining administrative procedures to improve workflow and operational efficiency. - Handle front desk duties, including welcoming visitors, attending to incoming calls, managing couriers and deliveries, and maintaining a professional reception area. - Manage multiple administrative tasks efficiently, prioritize assignments, and ensure timely completion with accuracy and proper follow-up. - Maintain accurate administrative records, filing systems, documentation, and trackers, ensuring information is properly updated and organized. - Assist in managing office supplies, stationery, pantry items, and other office necessities, including monitoring stock levels and coordinating purchases. - Coordinate with vendors, contractors, and building management on office maintenance, repairs, cleaning services, and other facility-related matters. - Support the preparation and processing of invoices, purchase requests, expense claims, and other administrative documentation. - Assist in arranging meeting rooms, coordinating meeting logistics, and ensuring facilities are properly maintained and ready for use. - Provide administrative support for company secretarial (COSEC) matters, including document preparation, coordination, filing, and follow-ups as instructed. - Support the planning, preparation, and execution of company events, employee engagement activities, and other internal functions. - Demonstrate initiative and responsibility in handling assigned tasks independently with minimal supervision, while maintaining effective communication and teamwork. - Undertake ad hoc administrative duties and other assignments as required by management.
Requirements
- Possess at least a Bachelor's degree in Business Administration or a relevant field. - Prefer minimum 1–2 years of relevant experience in office administration or a similar role. - Basic knowledge of administrative management practices and office procedures would be an advantage. - Convincing computer-literacy and tech-savvy level. Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. - Good written and verbal communication skills in English, Mandarin, and Bahasa Malaysia. - Well-organized, detail-oriented, and able to multitask, prioritize tasks, and meet deadlines effectively. - Good communication, interpersonal, and teamwork skills with a positive working attitude. - Proactive, responsible, and resourceful, with good problem-solving skills and the ability to work independently. - Adaptable, willing to learn, and open to feedback and continuous improvement. - Prior experience in a shared services corporate environment, or the financial services industry would be an added advantage.
Benefits
We offer a comprehensive and holistic work experience and package as follows:
- Competitive compensation & benefits. - Performance bonus - Convenient Access to Public Transport - Exam/Certification Sponsorship - Career Development Opportunities in the Financial Services Industry - Company Team Building & Bonding Activities - Free-Flow Pantry Snacks & Drinks - Dynamic, Multinational Working Environment
Please note that only short-listed candidates will be contacted. Thank you.
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