About the role
About TMGM TMGM is a leading global financial services provider, offering multi-asset trading solutions across global markets. With a strong international presence and advanced digital capabilities, we are committed to delivering exceptional client experiences and driving sustainable business growth.
Job Responsibilities :
- Oversee day-to-day office operations, performing general office duties, such as ordering supplies, company asset management, and equipment maintenance. - Office expense monitoring and record keeping. Effectively manages all bills & invoices to make sure payments are made in time. - Gift purchasing and record keeping for reconciliation. - Attendance keeping and monitoring, staff leave management. - Provide administrative assistance to payroll as needed. - Provide administrative assistance to recruitment as needed. - Liaise with landlord/real estate agent/building management for any enquiries, assistant in office renting/lease termination as required. - Organize and maintain office files, records and database in a systematic manner. - Help to deal with the visa and all other related documentation requests from team members. - Monthly work report to HQ. - Other ad-hoc tasks as required.
Requirements
- Bachelor’s degree in a related field (Administration, Management, etc.). - At least 2-3 years of experience in office administration. - Ability to manage administrative tasks and oversee daily operations. - Strong time management and planning skills. - Proficient in preparing documents, maintaining records, and tracking expenses. - Skilled in using office software (e.g., MS Office). - Capable of reviewing financial documents such as bills and invoices to ensure timely payments. - Detail-oriented in handling essential documents, such as visa applications. - Excellent communication skills for coordinating with internal teams and external partners. - Ability to liaise with service providers, such as landlords or other agencies. - Adaptable and able to handle urgent tasks or unforeseen issues effectively. - Experienced in managing attendance, leave requests, and supporting HR tasks. - Good command of English, both spoken and written; proficiency in Chinese is an advantage. - Capable of preparing monthly reports. - Willing to take on other duties as assigned.
Benefits
- Competitive salary commensurate with experience - Opportunities for professional development and career advancement - Collaborative and supportive work environment - Flexibility in smart casual dress code - Complimentary snacks and beverages available
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