About the role
Job Details:
Position: Construction Billing Specialist
Onsite (Bridgetowne, Quezon City / Cebu IT Park, Cebu City)
Work Schedule: 10:00 PM to 7:00 AM (Manila Time)
Following selected PH Holidays
Job Responsibilities
- Oversee project billing and accounting-related tasks on all projects to which you are assigned - Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws - Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos - Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices - Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc. - Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials - Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project - Process credits on erroneous invoices - Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing - Serve as a point of contact for general contractors and customers relating to the billing and funding of projects - Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation - Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding - Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team, including: - Resolve unapplied cash weekly that cannot be identified - Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment - Escalate delinquent accounts and drive resolution through structured collection strategies - Maintain accurate notes and aging statuses within internal systems - Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts - Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks - Analyze and resolve any unfinished accounting activities to allow the close of projects - Closely follow and comply with deadlines for end-of-month/quarter processes - Participate in gathering supporting documentation for end-of-year audits - Attend and participate in weekly team meetings held by the Director of Project Accounting - Mentor existing and train new team members in all areas of expertise
Qualifications
- Bachelor’s Degree in Accounting or a related field - 2–5 years’ experience on Construction Billing or similar role - Experience in AIA, G702/G703, Progress, or Construction Billing - Extensive experience in project invoicing and billing - Excellent communication skills for effective collaboration and client services
Preferred Qualifications
- Experience and detailed knowledge of project contracts and change order documents is highly desired - Familiarity with construction estimation materials and or Quantity Surveying. - Experience with Textura, GC Pay, and Procore - Strong familiarity with project contracts and change orders
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