About the role
Full-Time Virtual Assistant (AI Automation & Systems Specialist)
Client Industry: Construction Technology
Employment Type: Full-Time (40 hours/week)
Work Setup: Remote
Timezone: North America
Salary : 75k PHP
Role Summary
We are seeking a highly technical Virtual Assistant with strong experience in workflow automation, API integrations, and AI system development.
This role is focused on designing and building automation systems and AI-powered workflows that improve operational efficiency for construction-related businesses.
You will be responsible for developing and maintaining automation infrastructure that connects multiple business tools, reduces manual work, and improves overall system efficiency.
Workflow Automation Development
- Build end-to-end automation workflows using tools such as n8n, Make.com, Zapier, or custom solutions - Design automation systems that connect multiple business platforms - Develop workflows for construction estimating, proposal generation, and document processing - Build CRM automation and sales pipeline workflows - Create reporting dashboards and automated data flows - Implement document tracking and version control systems
AI Agent Development
- Design and deploy AI agents for business process automation - Build systems for document analysis and summarization - Support BOQ comparison workflows and document review automation - Develop AI-assisted proposal and RFP generation workflows - Optimize AI outputs using prompt engineering and iterative testing
Technical Implementation & Integration
- Set up automation environments (n8n, Replit, etc.) - Integrate APIs across tools such as Notion, Google Sheets, CRMs, ERP systems, and project management platforms - Build and maintain data pipelines between systems - Configure webhooks, triggers, and automation logic - Support deployment and system setup processes - Troubleshoot technical issues and optimize workflows
System Optimization & Troubleshooting
- Identify inefficiencies in existing automation systems - Debug workflow and API issues - Improve system reliability, speed, and scalability - Refine automation logic based on performance feedback
Research & Continuous Improvement
- Research automation tools and AI platforms - Evaluate new technologies for workflow optimization - Recommend system improvements and enhancements - Stay updated on automation and AI trends relevant to construction workflows
Technical Documentation
- Document automation workflows and system architecture - Create setup guides and technical instructions - Maintain records of APIs, integrations, and system dependencies - Ensure systems are clearly documented and maintainable
Required Skills & Experience
- Strong experience with automation tools (n8n, Make.com, Zapier, or similar) - Experience with API integration and webhook configuration - Familiarity with AI tools (ChatGPT, Claude, or similar LLMs) - Understanding of data structures (JSON, spreadsheets, etc.) - Ability to troubleshoot and debug multi-system workflows - Strong analytical and problem-solving skills - Ability to work independently with minimal supervision
Preferred Experience
- Experience building AI agents or automation systems from scratch - Exposure to construction, engineering, or project-based industries - Familiarity with self-hosted systems or deployment environments - Background in automation engineering, systems design, or backend workflows - Experience in startup or fast-paced environments
Tech Stack Familiarity
- n8n, Make.com, Zapier - OpenAI / ChatGPT API, Claude API - Replit or similar development environments - REST APIs, webhooks, JSON - Notion, Google Sheets, Airtable - GoHighLevel, HubSpot, or similar CRMs - Project management tools (Monday, Asana, Trello) - Basic server or cloud deployment familiarity (preferred)
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