About the role
REMOTE BOOKKEEPER
Remote – Philippines
Full-time or Part-time | North American hours required
35k/Month
ABOUT THE ROLE
We're a Canadian-based company with operations across Canada and the US, looking for a detail-oriented, proactive remote bookkeeper based in the Philippines. You'll own all financial record keeping, occasional vendor communication, and transaction categorization — keeping our books accurate and our business running smoothly. This is a long-term role with a stable, growing company that values reliability and ownership.
RESPONSIBILITIES
Transaction & Record Keeping
- Record and reconcile all financial transactions accurately and on time - Process and manage credit card, bank, and other payment transactions - Collect and organize all invoices and receipts using Dext - Maintain books in QuickBooks Online — categorize every transaction correctly - Perform regular bank and credit card reconciliations
Expense Categorization & Reporting
- Review and understand what each business expense is for before categorizing it - Apply the correct chart of accounts categories consistently - Flag unusual, duplicate, or unclear charges for review - Prepare regular expense and cash flow summaries for the business owner
Vendor & Supplier Management
- Maintain an accurate and up-to-date vendor/supplier database - Contact vendors directly by phone or email to clarify charges, billing discrepancies, or service details - Track contract terms, billing cycles, and renewal dates for all suppliers - Identify billing errors, duplicate charges, or subscriptions to review - Ensure vendor records include correct contact info, payment terms, and tax details
REQUIREMENTS
- 1+ years of bookkeeping experience, preferably for a North American client or employer - Experience with QuickBooks Online — or ability to learn quickly - Experience with Dext, or ability to learn quickly - Strong understanding of expense categorization and chart of accounts - Comfortable making phone calls to North American vendors and suppliers in English - Excellent written and spoken English communication - Able to work during North American business hours (EST or PST overlap required) - Reliable high-speed internet connection and a dedicated home workspace - Self-directed able to manage tasks and flag issues without constant supervision
NICE TO HAVE
- Bookkeeping or accounting certification (e.g. BS Accountancy, CPA, or equivalent) - Experience supporting multiple business entities under one owner - Familiarity with SaaS subscriptions and recurring billing management - Prior experience working with a Canadian or US-based MSP or tech/service company
WHAT WE OFFER
- Stable, long-term remote position with a growing multi-company portfolio - Direct access to the business owner — no corporate bureaucracy - Consistent hours and reliable pay - Opportunity to grow into a broader finance operations role over time
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