About the role
Position Summary
We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our Cincinnati office. This role serves as the primary point of contact for office administration, facilities coordination, visitor services, and vendor relationships while ensuring a professional, efficient, and welcoming workplace environment.
The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities independently while partnering with employees, corporate departments, and external service providers.
Key Responsibilities • Coordinate the daily administrative operations of the Cincinnati office. • Serve as the primary liaison with building management, property management, and office service vendors. • Manage incoming mail and distribute or route correspondence to appropriate internal teams. • Coordinate office access, visitor registration, and badge management to ensure a positive visitor experience. • Schedule and manage office resources, including parking accommodations and shared facilities. • Maintain office supplies, breakroom inventory, and coordinate replenishment with approved vendors. • Assist with facilities-related requests, maintenance issues, repairs, and office improvement projects. • Coordinate document shredding, records management, and other office support services. • Support office safety initiatives, emergency preparedness activities, and building communications. • Assist with invoice processing, lease administration, and other administrative or financial support activities as assigned. • Build strong working relationships with internal stakeholders and external business partners to ensure smooth office operations. • Maintain accurate administrative records and documentation. • Support special projects, company initiatives, meetings, and events as needed. • Perform other duties and responsibilities as assigned to support business operations.
Qualifications • 2+ years of experience in office administration, office coordination, facilities support, or a related administrative role. • Excellent organizational skills with the ability to prioritize multiple responsibilities. • Strong verbal and written communication skills. • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams. • Ability to work independently while collaborating effectively with cross-functional teams. • Strong customer service mindset with a professional and positive approach. • High attention to detail and strong problem-solving skills. • Ability to maintain confidentiality and exercise sound judgment.
What You'll Bring • A proactive, service-oriented attitude. • Strong organizational and time management skills. • Flexibility to adapt in a fast-paced, evolving environment. • The ability to anticipate needs and take initiative. • A commitment to creating an organized, efficient, and welcoming workplace.
Work Location
This position is based on-site in our Cincinnati, Ohio office.
Hourly pay range $18 - $25
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