About the role
Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.
Responsibilities:
Key Responsibilities:
Accounting Duties: • Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations. • Daily close register and run sales tape. • Finalize credit card transactions. • Make bank deposits • Daily reconcile sales report to previous day’s close-out from cash register tape. • Post parts invoices to QuickBooks after matching to filed invoices. • Maintain accurate and up-to-date financial records in accounting software (QuickBooks). • Prepare monthly financial statements, reports, and budgets. • Oversee expense tracking, vendor payments, and purchasing. • Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA. • Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.
Office Management Duties: • Wednesday morning payroll preparation. • Oversee front office operations, including customer service, scheduling, and workflow coordination. • Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts. • Order and manage office supplies, shop materials. • Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping. • Maintain communication with vendors, insurance companies, and customers as needed. • Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws). • Answer phones and direct calls. • Additional tasks as assigned by the owner. • Qualifications:
Qualifications: • Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus. • Strong understanding of accounting principles and financial reporting. • Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems. • Excellent organizational, communication, and time-management skills. • Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment. • High level of integrity and confidentiality.
Preferred Attributes: • Prior experience managing a small office or working in a dual-role administrative/accounting position. • Familiarity with automotive repair industry operations and terminology.
Working Conditions: • Office environment within an active auto repair facility. • Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.
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