About the role
Key Responsibility Areas:
Office Management: • Coordinate the day-to-day operations of Thea Energy’s Kearny, NJ headquarters • Provide flexible operational and administrative support across the Company’s tech, finance, strategy, and operations functions • Ensure that Company facilities are maintained in professional and working order, and equipped with necessary supplies and equipment • Provide hands-on support with Company infrastructure, inventory, and supplies • Facilitate additional operations support with vendors, services, and other external contractors • Support the Company’s management team and assist in special projects as needed • Execute Company purchasing from technical and non-technical vendors • Coordinate daily office lunch orders • Collaborate with Facilities Manager on various Company operations • Collaborate with Marketing and Communications on ordering company swag and corporate events logistics • Identify areas for process improvement and efficiency enhancement
Reception: • Act as the face of Thea Energy at the reception area ensuring guests have a positive experience • Receive and distribute mail and deliveries • Greet candidates and ensure conference room technology set up
Human Resources Coordination: • Execute interview scheduling including booking conferences rooms and sending out agendas • Manage new employee onboarding and logistics including: • Send new hire welcome emails • Coordinate new hire buddy program • Collaborate with the managers on new hire desk assignments • Collaborate on employee engagement activities and employee resources groups • Coordinate new hire orientation • Assist with intern program
Ideal Experience & Skillsets: • 5+ years of relevant work experience • Office management and administrative experience • Start Up experience is required. • Proficiency in Excel, PowerPoint, and Google Suite • Strong communication and collaboration skills • Ability to execute and flourish in a fast-paced environment • Exceptional work ethic • Ability to wear many different hats • Team player who is excited to help others • Detail oriented • Problem solver
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Company Benefits: • Salary range $75,000 - $95,000 • Comprehensive health benefits (e.g. medical/dental/vision) • Employee equity stock options • 20 days PTO
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