About the role
- Provide comprehensive administrative and clerical support to ensure smooth daily office operations.
- Manage incoming and outgoing mail, including sorting, logging, distributing, and tracking correspondence.
- Handle telephone inquiries and welcome visitors professionally.
- Draft, prepare, and type correspondence, reports, official documents, and other administrative materials.
- Create, organize, and maintain accurate filing systems, records, and document indices for easy information retrieval.
- Maintain employee timekeeping and attendance records.
- Operate and maintain office equipment and machinery to support daily administrative activities.
- Monitor office supplies and coordinate replenishment to ensure operational continuity.
- Coordinate internal and external communications to facilitate efficient office operations.
- Perform additional administrative, clerical, and miscellaneous duties as assigned by the supervisor.
Requirements
- Education: Associate Degree or Diploma in Engineering (any engineering discipline).
- Experience: Minimum 3 years of experience in an administrative or clerical role.
- Good knowledge of general office administration and clerical procedures.
- Proficiency in preparing correspondence, reports, and official documents.
- Strong organizational and filing skills with the ability to maintain accurate records.
- Good verbal and written communication skills.
- Ability to handle telephone inquiries and interact professionally with visitors and employees.
- Familiarity with office equipment and basic administrative systems.
- Ability to manage multiple tasks and prioritize daily administrative activities.
- Strong attention to detail, time management, and ability to follow instructions.
- Ability to work effectively within a team and independently.
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