About the role
Key Responsibilities:
- Check and account for all items received at the hotel, by examining source documents such as, purchase orders, receiving records, invoices, delivery notes, ongoing shipment and suppliers’ credit memorandums etc.
- Prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos. Ensure such vouchers are posted into the accounting system on a daily basis.
- Provide necessary output requirements, documentation, and authorization for bank transfer data.
- Prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents for relevant review and approval.
- Reconcile supplier’s monthly statements with the hotel’s accounts payable records.
- Maintain adequate and up-to-date files for accounts payable records (invoices and payments).
- Raise and record manual cheques for urgent payments.
- Ownership of the Accounts Payable module, including the general parameters of the system and supplier account maintenance.
- Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers
- Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.
- High level of coordination with the Financial Accountant and be able to provide details or list of necessary relevant accruals or provisions to be made for services or goods received , but not yet accounted for during the month.
Requirements
Requirements:
- Accounting Degree
- Mandatory hands on experience with independently handling the payable function of a large volume organization, preferably within the hospitality industry.
- Efficient management of accurate and timely payment of dues and Invoices.
- Very good coordination with vendor / supplier representatives
- Numerical and Analytical skills
- Proficient in English
- Proficient in Microsoft applications
- Knowledge of SUN Financial systems
- Exposure to an Inventory management system would be advantageous
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